Summer Camp Experience

Policies and Procedures for the Group Instruction and Training Program

1. Nurturing Environment

NeuroSphere Academy (NSA) provides a supportive and stimulating setting where children, and tweens feel safe to explore their neurological abilities. NSA's environment is designed to foster innate curiosity, encourage risk-taking in learning, performance and relationships. NSA promotes positive peer interactions and self-confidence through engagement and competence.

2. Wellness Policy

NSA prioritizes the health of all participants. Students showing signs of illness should stay home. If a student becomes ill during the program, parents will be contacted for immediate pick-up.

3. Behavioral Expectations and Discipline Practices

NSA uses relationship-based limit-setting methods, employing the "connect, then redirect" approach. Instructors first connect emotionally with the children, then when they can process what the instructor has to say, the instructor guides them towards appropriate behavior, maintaining a consistent, firm, and warm approach.

4. Behavioral Concerns Policy

If a child's behavior interferes with others' learning, NSA will work with parents to address the issue. Persistent problems may result in suspension or expulsion from the program. Such decisions are at the sole discretion of the Director, Dr. Swanson.

5. Zero Tolerance Policy for Bullying

NSA maintains a strict no-bullying policy. Any bullying behavior will result in immediate parent notification and may lead to suspension or expulsion from the program if not promptly remedied. Such decisions are at the sole discretion of the Director, Dr. Swanson.

6. Adult Relational Respect Policy

NSA expects all adults, including parents and staff, to model respectful behavior. Disrespectful or inappropriate behavior from adults may result in a child's suspension or expulsion from the program at the sole discretion of the Director, Dr. Swanson.

7. Cancellation and Refund Policy

NSA has a firm no-cancellation, no-transfer, and no-refund policy. A child's spot is secured for the entire 21 hours of instruction on the exact day and time slot of the week enrolled in. There are no refunds, transfers for missed group sessions due to illness, accident, suspension, expulsions, family move or any other foreseen or unforeseen event in the child's life.

8. Attendance and Notification Procedure

Please inform NSA of any absences by 8 AM on the day of instruction. While attendance at all sessions is encouraged for optimal benefit, we understand that occasional conflicts may arise.

9. Self-Regulation Tools

Children are allowed to bring one favored self-regulation tool (excluding slime or putty). Additional tools will be provided during each group session to support children's self-regulation needs.

10. Snacks and Dietary Considerations

NSA provides snacks and water. Please ensure that your children have a balanced snack or meal before arriving. If a child has dietary restrictions or allergies, parents are expected to provide those group-time snacks for your children.

11. Drop-off and Pick-up Procedures

Timely arrival and departure are crucial. Late pick-ups may incur additional child supervision fees prorated at $150 an hour.

12. Parent Availability During Program Hours

We request that parents remain in town with their phones on during program hours. In case of illness or behavioral issues, you may be asked to pick up your child within 15 minutes.

13. Activity Structure and Breaks

NSA's Summer Camp Experience sessions include increments of focused face-to-face group instruction and training bookended by fun NeuroSensoriMotor breaks. All instructors review each child's progress together on a regular basis.

14. Difference from SEL Tutoring

Unlike typical Social-Emotional Learning (SEL) tutoring, our program offers a comprehensive, neuroscience-based approach to neurological development. We focus on optimizing brain function and building practical skills that extend beyond traditional SEL concepts.

Enrollment Contract for the Group Instruction and Training Program

1. Program Details

1.1 Program: NeuroSphere Academy Summer Camp Experience 1.2 Dates: If you are enrolling your child in the June Camp, your child will attend sessions held from 10:00am-3:00pm on 6/15/26-6/19/26, 6/22/26-6/26/26 and 6/29/26-7/3/26. If you are enrolling your child in the July Camp, your child will attend sessions held from 10:00am-3:00pm on 7/13/26-7/17/26, 7/20/26-7/24/26, and 7/27/26. Location: The Red Brick Center for the Arts, 110 E Hallam St #118, Aspen, CO 81611. On great weather days, instructors may decide to hold groups outside.

2. Terms of Enrollment

2.1 By signing this Contract, Parent(s) agree to enroll Child in the NeuroSphere Academy's Summer Camp Experience 2026 Instruction and Training Program for the full duration as specified in Section 1.

2.2 Parent(s) acknowledge that they have read and that they agree to abide by all policies and procedures outlined in the NeuroSphere Academy Policies and Procedures for the Group Instruction and Training Program, which is incorporated by reference into this Contract.

2.3 NeuroSphere Academy reserves the right to dismiss your child from the program for behavior that interferes with other participants' learning or safety, or for Parent(s)' failure to comply with NeuroSphere's Policies and Procedures.

3. Payment Terms

3.1 The total tuition cost of the Fall 2024 Group Program is $2,450 for 16.25 hours of on-site personalized small group instruction and training, 6.5 hours of progress monitoring and reporting (behind the scenes), weekly parent pointers, all materials, one hour of parent-Director virtual meetings, and a 1-hour of a informative parent reception.

4. Cancellation and Refund Policy

4.1 NeuroSphere Academy maintains a strict no-cancellation, no-transfer, and no-refund policy once the program has begun.

4.2 There are no refunds or make-up sessions for missed classes, regardless of the reason for absence.

4.3 In the unlikely event that NeuroSphere Academy cancels the program, a full refund will be issued.

5. Attendance and Participation

5.1 Parent(s) agree to ensure Child's regular attendance and punctuality for all scheduled group sessions.

5.2 Parent(s) agree to notify NeuroSphere Academy by 8:00 AM on the day of any absence.

5.3 Parent(s) understand that the program builds on skills, day-by-day, and missed sessions may impact Child's overall experience and progress.

6. Health and Safety

6.1 Parent(s) agree to abide by NeuroSphere Academy's wellness policy, including keeping Child home when ill as outlined in the Policies and Procedures for the Summer Camp Instruction and Training Program.

6.2 Parent(s) agree to promptly pick up Child if Child becomes ill during Group Program hours.

6.3 Parent(s) agree to provide NeuroSphere Academy with accurate, up-to-date emergency contact information and any relevant medical information.

6.4 Parent(s) authorize NeuroSphere Academy to seek emergency medical treatment for Child if deemed necessary, with the understanding that Parent(s) will be notified as soon as possible.

7. Behavioral Expectations

7.1 Parent(s) acknowledge NeuroSphere Academy's behavioral expectations and discipline practices as outlined in the Policies and Procedures.

7.2 Parent(s) understand that persistent behavioral issues may result in Child's expulsion/dismissal from the program without refund, in part or whole.

7.3 Parent(s) agree to NeuroSphere Academy's zero-tolerance policy for bullying and understand that bullying behavior may result in immediate expulsion/ dismissal without refund, in part or whole.

8. Adult Conduct

8.1 Parent(s) agree to model respectful behavior when interacting with NeuroSphere Academy staff, other parents, and children.

8.2 Parent(s) understand that disrespectful or inappropriate behavior from adults may result in Child's expulsion/dismissal from the program without refund, in part or whole.

9. Liability Waiver

9.1 Parent(s) understand that participation in NeuroSphere Academy's programs involves inherent risks and hereby release NeuroSphere Academy, Neurosphere, Inc., Dr. Krista Swanson, its staff, and affiliates from any liability for injury or loss that may occur during the group program, except in cases of gross negligence or willful misconduct.

10. Media Release

10.1 Parent(s) grant permission for NeuroSphere Academy to use photographs or videos of Child for promotional purposes, without compensation.

10.2 If Parent(s) do not agree to this media release, they must notify NeuroSphere Academy in writing prior to June 1st, 2026.

11. Confidentiality

11.1 NeuroSphere Academy agrees to maintain the confidentiality of all personal information provided about Child and family, except as required by law or in emergency situations. We are mandated reporters of suspected exploitation, abuse and neglect of minors and other vulnerable individuals as outlined by Colorado law.

12. Modifications to the Program

12.1 NeuroSphere Academy reserves the right to make changes to the group program structure, exact location in Aspen's core, content, or staffing as necessary, while maintaining the overall quality and objectives of the program.

12.2 NeuroSphere Academy will notify Parent(s) of any significant changes to the Summer Camp Experience 2026 in a timely manner.

13. Communication

13.1 Parent(s) agree to read all communications from NeuroSphere Academy and respond promptly when required.

13.2 Parent(s) agree to keep NeuroSphere Academy informed of any changes that might affect Child's participation in the program.

14. Research

14.1 NeuroSphere Academy and NeuroSphere, Inc. reserve the right to utilize your children's outcomes in progress monitoring as aggregate data (the child identity would be confidential) to track and publish program effectiveness.

14. Governing Law

14.1 This Contract shall be governed by and construed in accordance with the laws of the State of Colorado.